Managing and Organizing Online CollaborationsManaging and organizing online collaborations has become an essential part of practically every industry. It was not long ago that most work projects were managed in person or over the phone. Before the internet, business usually had to be conducted in the same place — or, at least, the same time.

With digital technology, the workplace has been revolutionized. Now, valuable work is constantly taking place online in every sector. This makes it more important than ever to know how to find and effectively use online collaboration tools. It also means that employers and workers need to be more knowledgeable about how to properly manage online collaborations.

The Transition to the Digital Workspace

It is true that people skills are still necessary in the modern workforce. There is still great importance to workers collaborating at the same time and location, but being in the same place is no longer the only way to work. Nor are people skills the only skills that matter.

Digital literacy is increasingly important in the complex, fast-paced modern economy. It is getting more and more difficult to operate in the modern business world without understanding remote working, cross-border virtual projects, digital project management, and online collaboration software.

Organizing online collaborations is vital to competing in the modern economy, but it does not have to be intimidating. Plenty of cost-effective, intuitive tools are available to any business looking to boost their online collaborations.

What Are the Benefits of Online Collaboration?

There are many advantages to utilizing online collaboration software. It allows your team to communicate effectively, even when apart. Online collaboration software lets you share files, images, documents, and screen views to help accomplish tasks. This lets individuals work together anytime from anywhere. Your projects can be developed faster and more efficiently. Your workers’ lives can be made easier and their work more productive.

There is no shortage of online collaboration tools and software available today. Many of these offer free and low-cost versions for small businesses, individuals, and start-ups. These tools let workers use the internet to accomplish tasks more efficiently and with more flexibility.

While no two online collaboration tools are the same, they tend to share a variety of foundational principles and characteristics. Tools and software usually:

  • Let team members communicate via text messaging, audio and video calls, and recorded messages
  • Map out tasks, goals, and objectives together
  • Keep track of projects and manage them from anywhere
  • Share files, images, documents, and ideas

The best online collaboration tools let your workers share feedback, new ideas, and add information in real-time. Your team should be better equipped to plan projects and complete tasks. The software should be easy to learn and teach, so your workers can help each other master it, too.

Choosing the Right Online Collaboration Tools

There are a wide variety of online collaboration tools at your disposal. This can make choosing among them a bit intimidating. Knowing the right tools for your team is half the battle. You need to take into account the specific needs, desires, personalities, and work styles of your team. Once you have compiled a list of the features you and your team value in collaboration software, it becomes much simpler to pick the right one.

Popular online collaboration tools include:

  • Slack
  • Asana
  • Skype
  • Dropbox
  • Google (Calendar, Documents, etc.)
  • Trello
  • Podio
  • GoToMeeting
  • Yammer
  • Flock

Each collaboration tool comes with unique features, design styles, and customer support services. Each also offers various plans to help individuals and businesses of all sizes utilize their software.

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